Difference between revisions of "Access list/en/"
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#* check in AD: user name must match the name in the AD. | #* check in AD: user name must match the name in the AD. | ||
#* local: user name and password is required | #* local: user name and password is required | ||
− | # | + | # user name and password set up: |
− | #** enter password (secure password is required: | + | #* enter unique user name (default value is e.mail of the user) |
− | + | #* password | |
− | + | #*** ''automatic'' - 4PM sends new user e-mail with instructions for access activation, link for new password set up and PIN number for password confirmation. E-mail is valid 24 hours. If new user does not activate his/her guest access to 4PM, the e-mail becomes invalid. In this case, the activation steps should be repeated. | |
− | + | #*** ''manual'' - enter user's user name and password (it must be secure enough). No e-mail with access data is sent to 4PM user. | |
+ | # save. Secure password is required: ''at least 8 characters long'', contain at least 1 Upper-case letter, at least ONE number. | ||
#*** complexity of the password must be minimum 50 %. | #*** complexity of the password must be minimum 50 %. | ||
#** re-enter the password. | #** re-enter the password. |
Revision as of 12:55, 21 January 2014
Access Rights
4PM enables 2 modes for access rights management:
- simple access rights
- advanced access rights (access groups, project roles, project groups)
How do I set access rights to 4PM user
Application administrator must enable 4PM access to each user, following these steps:
- enter person's details to 4PM: RESOURCES / PERSONNEL', follow the link USER RIGHTS or
- go to tab ACCESS / USERS > ACCESS INACTIVE to find a person.
- click the name of the person to open the form with users name, family name and password,
- select the access type:
- NO ACCESS
- NORMAL USER - to set up access rights use ACCESS GROUPS, PROJECT ROLES, and PROJECT GROUPS.
- GUEST ACCESS - read only access to pre-set project documents and project comments
- ADMINISTRATOR ACCESS - full access to application and all project dat
- access mode (if enabled in the licence):
- check in AD: user name must match the name in the AD.
- local: user name and password is required
- user name and password set up:
- enter unique user name (default value is e.mail of the user)
- password
- automatic - 4PM sends new user e-mail with instructions for access activation, link for new password set up and PIN number for password confirmation. E-mail is valid 24 hours. If new user does not activate his/her guest access to 4PM, the e-mail becomes invalid. In this case, the activation steps should be repeated.
- manual - enter user's user name and password (it must be secure enough). No e-mail with access data is sent to 4PM user.
- save. Secure password is required: at least 8 characters long, contain at least 1 Upper-case letter, at least ONE number.
- complexity of the password must be minimum 50 %.
- re-enter the password.
- select one or more access groups
- if necessary add one or more "project groups rights". User can have different project groups rights for different project groups.
How can I block access to 4PM user?
- go to tab ACCESS / USERS > ALL to find a person.
- click the name of the person and open the form.
- unselect box at access
- unselect user groups
- save
It is also possible to "deactivate" user in tab RESOURCES / PERSONNEL / person.
Important to know
- simple access rights include project access rights (project team member, project manager, all projects)
- advanced access rights does not include project access rights. Project access rights are set according to project role.