Project costs plan part/en/

Cost plan - complex projects

Complex cost plan includes various levels of financial planning by:

• project partners
• work packages (phase)
• cost categories (cost types, cost areas)
• various periods (reporting period, yearly, quarterly reports...)
• project totals, totals by work-packages, activities...

Before entering cost plan you should:

1. set project periods (project plan, plan for reporting...)
2. levels of cop-financing
3. enter activity plan by phases and tasks

Complex cost table includes fields:

• cost description - text field for cost description
• unit - general unit list (edited in tab General)
• eligible cost per unit (net), units, * eligible cost (net): costs per unit
• % VAT - numeric field
• total cost (gross) - automatic
• ineligible expenditure (VAT) - automatic
• level of co-financing - set in tab PROJECT SCORECARD / CO-FINANCING
• co-financing amount - automatic
• private contribution - automatic
• organization - project partner cost plan
• phase (work package), activities - phases and tasks of project, use if necessary
• month from-to
• period from-to
• costs field
• cost type

New cost entry

• click ENTER
• at the bottom of the table, new empty line in edit mode appears. Enter missing fields, select from drop-down list
• confirm the entry by clicking or cancel

Cost table editing

Lines of the table can be deleted or edited if there are no bound records:

• edit: click the icon , edit cells and confirm changes or cancel changes . All requred fields must be filled-in. Missing entries are marked with red colour.
• copy: select existing line and click COPY, edit if necessary .
• delete: select line and click DELETE.
• line order: select line and use buttons ˇ in ^.

Important!

There are bound records, if:

• planned cost has entered actual cost in tab ASSEMBLED COSTS (organization+cost type+cost area+work package+activity+period)
• personnel cost & travel costs have planned activities

Indirect costs (overheads)

Project or phase can have planned indirect costs (overheads). 4PM calculates value of indirect cost by predefined formulas:

• % of all cost
• hours coefficient mode
• fixed value

Complex projects can have planned and monitored indirect cost by organization (project partner) and by phase (work package).

Complex projects: Partner