Project meetings/en/

Meetings

Meetings are special type of project task with additional functionality that connect them to Calendar (Outlook)

New meeting

Project meetings are organized by clicing to open form:

1. select activity (meeting, board meeting),
2. enter meeting subject (task name),
3. enter venue
4. date, start and end hours,
5. enter description (agenda) and attach link to documents ,
6. select meeting participants (send invitation to)
7. and save.

4PM verifies the availability of invited participants in 4PM calendar (absence, another meeting). Once you save, 4PM sends e-mail invitation to Calendar (Outlook) and in My 4PM Calendar. Participants can enter hours for accepted meeting.

E-mail notifications for meetings

General application settings

• ON – meeting invitation is sent to meeting invitees. Invitation can be accepted in Calendar and confirmation is sent to meeting organizer.
• OFF – no e-mail is sent, meeting appears in 4PM.

Meeting Confirmation

General setting: DEFAULT INITIAL STATUS OF MEETINGS

• planned: meeting must be confirmed
• confirmed

Integration with mail client

• Invited participants of the meeting receive meeting invitation. Invitation can be accepted or rejected in the e-mail client calendar. Reply is sent to organizer's mail.
• Meeting organizer receives confirmed meeting to e-mail client calendar.