Holidays/en/

Holidays or leave

The module holidays covers the entire procedure for monitoring holidays or leaves:

• from planning: application for a new holiday request,
• e-confirmation of the proposed holiday (or rejection),
• review of planned absences, to
• keeping a record of holidays and absences.

Administration and settings

User rights and access regulation

1. Access groups (user rights): who can enter a vacation or can regulate the amount of holiday hours per individual (this is usually one person, for example: the Human Resources Department).
2. A code list of activities for different types of leave,
3. Resources / personnel / person selected/ settings:
   • Specify the default holiday validator:
     • a person can confirm holiday requests,
     • a person can plan a collective holiday.
4. My 4PM / holidays / administration / administration / pencil icon
   • Input of holiday hours according to the employee contract: for regular holiday, study leave, etc.

Holiday types

Determine in general / classifications / work types: absence or leave. Properly marked types of leave ensure a correct record of spent holiday and leave hours.

• regular (paid) holiday: use of regular holiday is deducted from the allocated quota of holiday days per year or from the transferred old (unspent) holiday quota,
• extraordinary leave (paid): use of extraordinary leave is not deducted from the allocated quota,
• study holiday (paid): the study leave is determined for each employee on a contractual basis. The hourly quota is entered for the individual. Use of this leave is deducted from the specified quota on an annual basis. Study leave is planned but if unused is not transferred into the next year.
• extraordinary unpaid leave: no set hourly quota,
• collective holiday: planning and tracking holidays for the whole organization or a selected group of employees.

Old (unspent) holiday

Old holiday is transferred from the previous year. At the beginning of the module 4PM Holidays holiday hours must be entered manually for each individual. Afterward the unused holiday from the previous year is automatically transferred to the subsequent calendar year. When an employee goes on holiday 4PM ensures that the old holiday is used first and when the old hours run out it starts using regular annual holiday. The default validity date for old holidays is June 30th. You can change the default setting for an individual but it must be changed before the mentioned date (changes to the validity date of old holidays are not possible).

Good to know - easier control over rights:

• complement an access group with a holiday and leave input possibility,
• create a new access group and assign it the option to manage holidays and leave for individuals (holidays hours input for each employee; for example: HR).

Holiday settings for individuals

Setting on a user scale: My 4PM / holidays / administration

• who can confirm holiday requests,
• number of holiday hours,
• default validator.

SLIKA 1

Each year we enter number of hours of holidays for each employee as it is in their contract. The number of holiday hours can be copied from the previous year. Number of hours for study holiday can be entered separately.

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