Difference between revisions of "Project meetings/en/"
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== Meetings == | == Meetings == | ||
| − | + | [[File:New_meeting.JPG|600|thumb]] | |
| + | [[File:Meeting_list.JPG|600|thumb]] | ||
Meetings are special type of project task with additional functionality that connect them to Calendar (Outlook) | Meetings are special type of project task with additional functionality that connect them to Calendar (Outlook) | ||
| Line 8: | Line 9: | ||
#select activity (meeting, board meeting), | #select activity (meeting, board meeting), | ||
#enter meeting subject (task name), | #enter meeting subject (task name), | ||
| − | #enter | + | #enter venue |
#date, start and end hours, | #date, start and end hours, | ||
| − | #enter description and attach link to documents [[Image:IkonaPriponka.JPG]], | + | #enter description (agenda) and attach link to documents [[Image:IkonaPriponka.JPG]], |
#select meeting participants (send invitation to) | #select meeting participants (send invitation to) | ||
#and save. | #and save. | ||
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'''General application settings''' | '''General application settings''' | ||
| − | * | + | *ON – meeting invitation is sent to meeting invitees. Invitation can be accepted in Calendar and confirmation is sent to meeting organizer. |
*OFF – no e-mail is sent, meeting appears in 4PM. | *OFF – no e-mail is sent, meeting appears in 4PM. | ||
| Line 33: | Line 34: | ||
*Invited participants of the meeting receive '''meeting invitation'''. Invitation can be accepted or rejected in the e-mail client calendar. Reply is sent to organizer's mail. | *Invited participants of the meeting receive '''meeting invitation'''. Invitation can be accepted or rejected in the e-mail client calendar. Reply is sent to organizer's mail. | ||
*Meeting organizer receives confirmed meeting to e-mail client calendar. | *Meeting organizer receives confirmed meeting to e-mail client calendar. | ||
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Latest revision as of 09:57, 12 February 2016
Meetings
Meetings are special type of project task with additional functionality that connect them to Calendar (Outlook)
New meeting
Project meetings are organized by clicing 
to open form:
- select activity (meeting, board meeting),
- enter meeting subject (task name),
- enter venue
- date, start and end hours,
- enter description (agenda) and attach link to documents
, - select meeting participants (send invitation to)
- and save.
4PM verifies the availability of invited participants in 4PM calendar (absence, another meeting). Once you save, 4PM sends e-mail invitation to Calendar (Outlook) and in My 4PM Calendar. Participants can enter hours for accepted meeting.
E-mail notifications for meetings
General application settings
- ON – meeting invitation is sent to meeting invitees. Invitation can be accepted in Calendar and confirmation is sent to meeting organizer.
- OFF – no e-mail is sent, meeting appears in 4PM.
Meeting Confirmation
General setting: DEFAULT INITIAL STATUS OF MEETINGS
- planned: meeting must be confirmed
- confirmed
Integration with mail client
- Invited participants of the meeting receive meeting invitation. Invitation can be accepted or rejected in the e-mail client calendar. Reply is sent to organizer's mail.
- Meeting organizer receives confirmed meeting to e-mail client calendar.
