Project tasks/en/

Tasks

Table contains list of all project tasks and assignments. Here you can monitor the progress of tasks, change task status (confirm, reject done assignments...), evaluate assignments... Click + above the table to open full table (all columns).

Tasks are the basic unit of a project. It is used to plan work activities for a project (content, time frames, and resources). It is used for work reporting and collaboration. Use tasks for:

1. project work activity plan: set start and end date, content and available resources (time = hours). Assign team members (who). You can monitor task progress by % estimation or calculate progress from assigned and reported hours.
2. communication and collaboration - exchange of comments, documents organized by task. Integrated e-mailing system delivers comments and links to documents to task participants by e-mail.
3. project / task work reporting - basic information on task is always available for task team members. They know the due date, available and reported hours, work of other task participants.

Task status

• assigned - new task to be accepted. If a task has a status assigned, user cannot report work time, can enter comments.
• accepted - task accepted by user: can report work hours, enter comments.
• rejected - task rejected by user, work reporting not possible. Responsible must confirm rejection.
• done - marked as done by user, removed from active tasks, no work reporting is possible. User can cancel status done and re-open it for work reporting (again to status accepted).
• closed - confirmed by project manager. Assignee cannot reopen it. Project manager can evaluate it, edit eligible hours.
  • green check task done in due date,
  • red check - task was late.

Closing tasks and evaluating

When task is marked done, project manager should:

• close it
• edit eligible and ineligible hours
• and evaluate task.

Important

• Task can be closed and evaluated by project manager any time.
• Users cannot reopen closed task,
• Users can recall done task and open it for hours entry if it has not been closed;
• Users cannot report work hours on closed taks.
• Task evaluation can be edited and/or corrected later by clicking icon in the task list.